Run Your Coffee Shop Like the Top 1%.
Daily Grind OS is the all-in-one operating system for independent coffee shops — recipes, training, SOPs, inventory, scheduling, and team tools built by real operators.
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The Free Coffee Shop Team Starter Kit
Everything you need to onboard, train, and run consistent shifts — the exact templates we use inside Daily Grind OS, free to download today.
- Employee Handbook Template
- New Hire Checklist
- First Day Training Checklist
- Opening Checklist
- Closing Checklist
Get instant access
We'll email your Starter Kit right away.
Everything you can customize.
One flat price unlocks every module below. Configure each one to match how your shop actually runs — no add-ons, no upsells.
Weekly Reports
Sales, labor %, waste, and shift performance — emailed, printed, or exported to PDF, CSV, or Excel.
Sales
Enter daily sales by location and see them roll into weekly summaries automatically.
Locations
Manage one shop or many. Every setting, report, and schedule is scoped per location.
Ingredients
Central ingredient list with unit costs that flow into every recipe and drink build.
Checklists
Opening, closing, cleaning, and shift-lead checklists your team completes on a phone.
Template Library
Master library of proven checklists, recipes, and SOPs you can drop into any location.
Recipes
Searchable recipe database with specs, photos, and live cost per build.
Staff
Staff profiles, certifications, training progress, and daily performance scores.
Team & Roles
Invite owners, managers, and baristas with role-based permissions.
Schedule
Build the weekly schedule, publish shifts, and compare planned vs. actual labor.
Equipment
Equipment log with temperature checks, maintenance schedules, and repair history.
COGS
Live cost of goods per drink, retail item, and batch — update one ingredient, everything recalculates.
Build a Drink
Design new drinks with real-time cost, margin, and suggested pricing.
Training
Structured training paths that turn new hires into confident baristas in about 5 days.
Reports Export
Every report exportable to PDF, CSV, or Excel — or auto-emailed on a schedule.
Support Tickets
In-app support with status tracking (Open, In progress, Waiting, Resolved, Closed).
Help Center
Owner-managed articles, FAQs, and categories your staff can search anytime.
17 configurable modules · all included
What your team actually sees on shift.
Tap any screen for a closer look.
Firefighting isn't a growth strategy.
Training Fatigue
Repeating the same basics to high-turnover staff because your knowledge is stuck in your head.
Inventory Chaos
Running out of oat milk on a Saturday peak because there was no count sheet on Friday close.
No Exit Plan
Your business only works if you're there 60 hours a week. That's a job, not an asset.
Tested during a $3k morning rush.
Daily Grind OS wasn't built in a sleek office in Palo Alto. It was built on the back of receipts at 5:00 AM while waiting for the espresso machine to heat up.
We created the SOPs we needed to survive. We built the inventory tracking that stopped our cash leaks. We designed the training system that turned new hires into pros in 4 shifts.
"The difference between a cafe that stresses you out and a cafe that makes you proud is a system you can trust."
No two shops operate the same — your OS shouldn't either.
Two tools your bar will actually open every shift.
Searchable Recipe Database
Every drink, every build, every dial-in — pulled up in seconds behind the bar. New baristas stop guessing. Your standards stop drifting.
Cost of Goods Tool
Know your real margin on every drink, every retail item, every batch. Update one ingredient — every recipe recalculates.
One system for every part of running the shop.
Built so owners can step back from the daily firefight and trust the shop will still run right.
Daily Operations
Opening and closing checklists, shift workflows, and task tracking so nothing slips between shifts.
Recipe Management
Every drink built the same way, every time — so quality stops depending on who's behind the bar.
Inventory Tracking
Know what's on hand and when to reorder, before you run out mid-rush.
Staff Management
Staff info, scheduling, and payroll exports in one place — fewer spreadsheets, fewer mistakes.
Training Hub
Centralized SOPs and onboarding so new hires get up to speed without pulling a manager off the floor.
Performance Dashboard
See labor, COGS, waste, and operational health at a glance — and catch problems before they cost you.
Everything for the daily grind.
Daily Checklists
Opening, closing, cleaning — done on a phone with photo verification.
Searchable Recipe Database
Every drink, build, and dial-in. Find any spec in seconds behind the bar.
Labor Optimizer
Schedule vs. sales tracking to hit your labor percentage targets.
Shift Lead OS
Lead checklists that actually get done, with end-of-shift reporting.
Training Paths
Onboarding workflows that turn novices into baristas in 5 days.
Cost of Goods Tool
Live COGS per drink, retail item, and batch — update one ingredient, every recipe recalculates.
Inventory & Counts
Count sheets, par levels, and waste logs your team will actually use.
Vendor Hub
All your suppliers, order pads, and lead times in one place.
Bring your existing systems with you.
You've already built recipes, training, and SOPs that work for your shop. Daily Grind OS is built to fit around the work you've already done — not ask you to start over.
Bring in what you already use, organize it in one place, and pick up from there.
Start using Daily Grind OS with the resources you already have.
- Recipe spreadsheets
- SOP PDFs
- Employee handbooks
- Inventory spreadsheets
- Training materials
Built inside a real coffee shop.
Daily Grind OS was created from real-world coffee shop operations — training systems, SOPs, recipes, inventory processes, and staff workflows. Every part of it has been used on a real bar, on real shifts, with real teams.
Before Daily Grind OS, everything lived in different binders, notebooks, and text messages. Now our recipes, opening checklists, and training are all in one place. New employees know exactly where to find answers, and our managers spend far less time repeating themselves.
Training new baristas used to take weeks because everyone taught things a little differently. Daily Grind OS gave us one clear standard. New hires become confident faster, and every shift feels more consistent.
Having our recipes, SOPs, and daily checklists together has completely changed how we operate. Instead of hunting for information, our team can focus on serving customers. It keeps everyone on the same page.
Running a coffee shop is busy enough without answering the same questions every day. Daily Grind OS keeps our procedures organized so the team can find what they need on their own.
I spend less time explaining how to do things and more time coaching my team. Having everything documented has made training dramatically easier.
Consistency across locations was always difficult. Now every store follows the same recipes, standards, and checklists, which has made a noticeable difference in day-to-day operations.
Daily Grind OS feels like having an operations manual that's actually easy to use. Everything our team needs is available in one place, and that gives us confidence as we continue to grow.
Know exactly what needs attention each week.
Every Monday, your inbox gets a one-page operational summary — the same view you'd get from walking every location in person.
- Know exactly what inventory needs ordered
- Track operational consistency across shifts
- Monitor waste and sales trends week over week
- Keep remote oversight across every location
- Identify issues before they become expensive problems
I built this because I had to.
I was the owner working 80 hours a week, covering every call-off, and stressing about why the espresso didn't taste the same on Tuesdays as it did on Fridays.
Daily Grind OS is the system I wish I had on day one. Now I'm sharing it with the operators living the same grind.
Read the story →What happens after purchase?
Most operators are live and managing their first shift within about 10 minutes. Here's exactly what to expect.
- 01
Complete secure checkout
Pay through Stripe. Your card details never touch our servers.
- 02
Create your account
Set up your owner login in under two minutes — no technical setup required.
- 03
Add your location & team
Name your café, invite managers and baristas, and assign roles.
- 04
Upload recipes & operational data
Drop in recipes, SOPs, vendors, and par levels — or start from our templates.
- 05
Run your shop from one dashboard
Daily score, checklists, inventory, training, and reporting — all in one place.
Secure checkout by Stripe · Built for independent coffee shops · Cancel anytime